WORKCON 2019 – Fueling Curiosity
May 15 – 17, 2019
Hyatt Regency Orange County
GENERAL CONFERENCE Q&A
Conference Start and End Times
Pre-Conference Sessions: Wed., May 15 (all morning)
Conference Begins: 12:30, Wed., May 16
Conference Ends: Noon, Friday, May 17
For the complete conference schedule of events, and draft agenda go to https://calworkforce.org/workcon/agenda/
Updates to the draft agenda of scheduled workshops, and plenaries occur regularly. Note: The main schedule of event days and time do not change.
Number of attendees expected at WORKCON 2019
Anticipated Attendance: 550 – 600
The average workshop can expect 40 – 50 attendees
What is the breakdown of workforce capacity building time at the conference?
Over the 2 and half days that you spend at the California Workforce Association conferences you will find a robust program of Plenary Sessions by some of todays most inspiring Workforce Development Professionals, Thought Leaders, and Champions of the Workforce System. The conference program always includes an hour of deeper dive Mini-Plenary Sessions that take a focused look at 3-4 hot topics of the workforce system that reflect the theme of each of our conferences. Our conference programs offer no less than 50 workshop offerings facilitated by new and seasoned workforce professionals from a plethora organizations and industries. Conference attendees’ then choose from the 50 workshops, 1 workshop session during the 5 round sessions to attend (That is the tough part – their are so many amazing sessions/topics to choose from!).
- 10 concurrent workshops during each of the 5 rounds of sessions (1-hour workshops per round)
- 5 Plenary Sessions (1 to 1.5 hours in length per plenary)
- Multiple concurrent Mini-Plenary Sessions (1-hour for single session attended)
- Multiple concurrent Pre-Conference Sessions (2-hours for single session attended)
For the schedule of events, and expanded program go to: https://calworkforce.org/workcon/agenda/
All sessions often have accompanying presentation slides that will be uploaded to the conference web-page post conference as an additional capacity building resource for all conference attendees.
What is the demographic of WORKCON Conference attendees?
Conference participants are engaged both in policy and program implementation related to education, training, employment and business services at the local, state and national level.
Attendees work primarily for government, non-profit community-based organizations and educational institutions. They work in America’s Job Centers, for Workforce Development Boards, and in workforce and economic development departments, community colleges, charter schools, rehabilitation and county social service agencies and county offices of education, private schools, K-12, apprenticeship programs and business.
Are there meals provided with my full conference registration
Below are the meals and snacks that will be provided to full conference attendees. If you have special dietary restrictions you will have the opportunity during the online registration process to notify staff, if you have multiple or non-listed restrictions please email email@example.com, include contact information and dietary restriction details or call 916-325-1610.
Day 1: Late afternoon snack, and Welcoming Reception with heavy hors d’oeuvres
Day 2: Continental Breakfast, Awards Luncheon, and Afternoon Snack
Day 3: Continental Breakfast
Note: Day 1-3 Meals are not included for the following rate level “Presenter – Not Attending”.
On Day 1 if you are attending Pre-Conference Sessions be sure to grab a quick breakfast on the way into the conference as breakfast is not provided. There will be a short 1.5 hour long break between the pre-cons ending and the Opening Plenary, just enough time for attendees’ to grab a quick lunch on their own before the conference officially starts.
What are the parking and travel logistics to the conference hotel?
The California Workforce Association does not validate any parking for conference attendees, workshop presenters, exhibitors, sponsors, or special event staff.
Please view the Hyatt Regency Orange County web-page for pricing and information Map, Parking + Transportation
Is conference hotel parking validated?
The California Workforce Association does not validate attendee, guest, exhibitor, presenter or sponsor parking for our conferences.
When does registration check in open for the conference?
Conference registration kiosk / desk opens at 8:00 AM, Wednesday, May 15, 2019 at the Hyatt Regency Orange County. Our conference registration system and kiosk powered by Active Event Technologies makes checking into our 3 yearly conferences as easy as 1,2,3!
Note: Pre-Conference Sessions start at 9:00 AM and are FREE and included with your full conference registrations.
When registering please be sure to enter your cell phone number for the device that you will be bringing with you to the conference.
Is there a link to the conference hotel map
Map, directions and all the conference hotel accommodation information can be found on their corporate website. Hyatt Regency Orange County
Link for the Hyatt Regency Orange County – Floor Plan of the meeting spaces
(Note: Not all levels and rooms will be used during the conference)
Is there a link for general conference hotel info; Services & Accomidations?
Hyatt Regency Orange County Fact Sheet
What should I wear?
Conference dress is business casual.
The hotel and conference session space temperatures may fluctuate from large ballroom area for conference plenaries, to workshop sessions with 50 attendees in a meeting room to a welcome reception by the pool, we suggest attendees dress in layers during the three days of the conference.
I went to WORKCON 2018 last year; should I go again this year?
You bet! Just as your organization changes yearly, so does the topics for all of the California Workforce Association’s conferences in order to meet the needs of the ever-evolving workforce development system. This year’s WORKCON conference is better than ever and will showcase engaging workshops, dynamic industry leaders, surprises and prizes galore! Get the latest conference program https://calworkforce.org/workcon/agenda/ Ready to check out the registration pricing and link go to https://calworkforce.org/workcon/attend/
Will my contact information or image be shared?
All California Workforce Association conference attendee lists are shared with a few select conference support providers (i.e. conference registration company and conference app provider), we strive to keep attendee’s information private and secure. In addition, we may use video and/or photography of all WORKCON 2019 conference functions and attendees for California Workforce Association marketing purposes.
Will there be an WORKCON 2019 conference app?
YES! The WORKCON 2019 app will launch about a week before the conference, How To’s and details will be sent to our registration database for the conference – be sure to register with your own email address to get the most up to date conference news and information (The California Workforce Association uses Constant Contact to send out conference
information and promos using our firstname.lastname@example.org email address, please add these two to your email contact list.
Our app is powered by our workforce partners at G*STARS.
Is there conference exhibiting or sponsorship opportunies?
The California Workforce Association’s three yearly conferences offer organizations many ways to share out your organization’s services, programs and products. Exhibiting, Sponsorship, Advertising, and Literature Distribution for the 2018-19 packages and rates CWA 2019 Exhibitor & Sponsorship Catalog
WORKCON 2019 conference sponsor page go to: https://calworkforce.org/workcon/sponsor/
Ready to join us or would like more information on these opportunities, custom sponsorship packages or multi-conference discounts contact CWA Conference Director, Megan Bailey at email@example.com or 916-325-1611 for Sponsorship and Advertising opportunities. Sponsorship and advertising for WORKCON 2019 requests expire April 12, 2019, or sooner if all spaces are filled. “Don’t Delay Contact Me Today!”
How do I stay up to date with all conference communications?
Ensure the domain @calworkforce.org is on your safe list for emails. All CWA conference messaging will be shared out on various platforms pre and post conference; Constant Contact (firstname.lastname@example.org – California Workforce Association), Social Media; Twitter (@CaWorkforce), Facebook (@CalWorkforce), LinkedIn – California Workforce Association (Official)
You can request to be added to the CWA Conference list serv, email request to email@example.com
GENERAL REGISTRATION Q&A
How do I purchase a registration for the WORKCON 2019 conference?
Is there conference early-bird pricing available?
CWA Member and Out-of-State Rates
- Early Bird Rate – $615.00
- Ends: Friday, March 8, 2019
- Early Bird Rate – $745.00
- Ends: Friday, March 8, 2019
I am from out of state, is there a discount for our conference registrations?
- Early Bird Rate – $615.00
- Ends: Friday, March 8, 2019
CWA’s out-of-state conference rates do not require CWA Membership. In order to qualify for the pricing discount, organization address must be from a zip code out side of California.
Do conference session presenters have to register for the conference?
Yes, the California Workforce Association requires that all our conference attendees register online before the conference, and check-in and print-out a conference badge on-site – this includes those presenters who are not attending conference functions.
- Full Conference – $615.00
- One Day Presenter – $450.00
- Presenting Not-Attending $0
- Ends: Friday, May 10, 2019
Can I register a group from my organization using the online registration site?
The Active Events conference registration portal accommodates registrations for a single attendee to groups of 3 on up. If you are registering a group you will create a single log-in and password for the registrations. You will be able to choose standard registrations, special rates, and presenters, etc for each of your attendees that you enter.
Step 1 – Select the radio button for the Registration Type
Step 2 – Enter the 1st attendees information, (be sure to include the cell phone # for the attendee – they will be using there own cell phones to check into the conference) accept the terms and conditions and click on the Save button. Your 1st attendees information will populate at the bottom of the page.
Step 3 – To enter the 2nd attendees, click on Add Another Person. This will clear the cells and allow you to enter the 2nd attendees information. Click on the Save button, and continue to add attendees.
Step 4 – Once you have completed adding attendees, Click on Finish & Pay button.
Step 5 – Payment; in order to complete the registrations you must select a payment type. Options are to pay with credit card (the registration site accepts VISA, Discover & Mastercard) or you can select the “Invoice Me” option. If you are paying with AMEX, complete the online registration using the “Invoice Me”, fill out the billing information and submit. Then please contact our office; 916-325-1611 or firstname.lastname@example.org, Subject Line: Conference AMEX Payment Request.
Note: Once you have completed a payment type and paid with credit card or requested invoice you will not be able to add more attendees. Create a new log-in to the active events registration portal using one of the new attendees email address.
Are there confernce rates to attend just a single day?
No. Currently there are no single day registration rates for our general conference attendees. The only single day rates that are available are for workshop presenters.
What if I have request(s) for special accomidations or dietary restrictions
If you require special accommodations please contact CWA on or before Monday, April 8, 2019
- Multiple-Food Restrictions: Contact Megan Bailey at email@example.com
- Attendance Accommodations: Contact Brandon Anderson at firstname.lastname@example.org
After deadline, special accommodations will be reviewed on a case by case basis.
Note: For dietary restrictions, the online registration for attendees has a drop down menu of single type restrictions.