WORKCON 2019 Conference
May 15 – 17, 2019
Hyatt Regency Orange County
WORKCON, sponsored by the California Workforce Association (CWA), highlights the most powerful and innovative collaborations and partnerships that provide the keys to unlocking prosperity for both workers and communities, and addressing the emerging changes in the workforce ecosystem.
Curiosity is at the heart of innovation and process improvement, but we rarely talk about how integral it is to our work. Whether we are deploying human centered design, trying to understand the competitive pressures of our key industry sectors or working on implementing our regional plan, curiosity is deployed much too sparingly and not given its due.
And how might it change our work if we were able to fuel our curiosity, expanding our horizons rather than holding our ground? With that in mind, as you are crafting your presentation, think about the role curiosity could play.
Ready to be a part of WORKCON 2019 – Fueling Curiosity…? Click on the drop downs below for dates & details.
What Kind of Sponsorship / Exhibiting Options Are There?
The California Workforce Association offers many levels of conference sponsorship for all organizational sizes and budgets. Be a part of one or all three of our yearly conferences; Youth@Work (January), WORKCON (May), and Meeting of the Minds in Monterey fondly known as MMM (September).
- Program Advertising
- Conference Literature Distribution
- Sponsorship w/ Exhibiting
Pricing starts at $250 for ads, $1800 for exhibiting, and $3000 – $8000 for conference sponsorship (exhibit booth can be added for additional amounts).
Click here for current pricing catalog > CWA 2019 Exhibitor & Sponsorship Pricing Catalog
Standard Pricing for Advertising, LIt. Dist., Exhibiting and Sponsorship
For conference sponsorship and other opportunities CWA 2019 Exhibitor & Sponsorship Pricing Catalog for expanded details. Note: Exhibiting and Sponsorship does include conference registration(s) based on the package selected.
Program Advertising: Quarter Page $250, Half Page $500, and Full Page $750
(*20% off Half & Full Page Ads purchased thru March 15th)
Conference Literature Distribution: $375 for a single, hand placed literature in each attendee’s give away
Exhibiting: $1800 *See Pricing Catalog for details
Sponsorship w/ Exhibiting: Silver $3500, Gold $4500, Platinum $6500, and Premium $8000
Sponsorship: Silver $3000, Gold $4000, Platinum $6000, and Premium $8000
Ready to lock in your opportunity for the conference? Contact Megan Bailey, Conference Director at firstname.lastname@example.org or direct office phone at 916-325-1611. Deadline for all WORKCON 2019 opportunities is Friday, April 12, 2019
WORKCON 2019 Conference Exhibiting Schedule
Exhibiting for all three of the California Workforce Association conferences are only the first 2 days of the conference. Below is the schedule for WORKCON 2019.
Conference Exhibiting Days: Wednesday, May 15, 2019 thru Thursday, May 16, 2019
- Early-Bird Exhibitor set-up begins: 3:30 PM till 5:00 PM, Tuesday, May 14, 2019
- Day 1 Exhibitor set-up begins: 7:00 AM, Wednesday, May 15, 2019
- Day 1 Exhibit area opens at 8:00 AM and closes at 4:45 PM
- Day 2 Exhibit area opens at 8:00 AM Thursday, May 16, 2019
- Day 2 all exhibits must be removed by 4 PM on Thursday, May 16, 2019
There will be dedicated & announced showcase breaks with the exhibitors on Tuesday, May 15th and Wednesday, May 16th. No sessions are scheduled during these showcase breaks, so participants can visit the Exhibits. *Breakfast will be served in this space May 16th, another great opportunity for you to mingle with our conference attendees.
Ready to lock in your opportunity for the conference? Contact Megan Bailey, Conference Director at email@example.com or direct office phone at 916-325-1611. Deadline for all opportunities is Friday, April 5, 2019
WORKCON 2019 Shipping & AV Forms for Exhibitors
Hyatt Regency Orange County Shipping and AV forms are coming soon. 2/4/2019
The California Workforce Association does not cover the costs of exhibitors shipped items, or your AV needs (this includes WiFi) for your booth. Often times in the exhibiting areas your Guest Wifi may not work well – we would suggest if you are going to stream your video direct from the web that you invest in a paid dedicated WiFi for your booth.
Upon completion of the conference exhibiting, if you are shipping your booth items – please be sure to label, and use proper shipping boxes for your items. Please place your items to ship out to you on top of your table or near the front of your table for the hotel logistics department to pick up and deliver for out going shipping pick up.
WORKCON 2019 Invoicing and payment
We have two options for invoicing and payment options for our conference sponsors opportunities.
- Invoice for payment with traditional PDF invoice for payment with organizational check
- Invoice for payment using the our Square Store for payment with credit card (VISA, DISCOVER, MASTERCARD & AMEX)
For either option we will need the following information to complete the invoice for your sponsorship or advertising.
- Organization Name:
- Organization Billing Address:
- Contact Name:
- Contact Email Address:
General Conference Opportunity Q&As
What is the size of the booth space?
The California Workforce Association (CWA) conferences are held in hotel space, some hotels may have exhibitors in a designated room, other conference hotel space may have exhibitor tables out in main hallways near our conference registration desk and kiosk.
- 1 – Standard 6 ft. table
- 2 – Chairs with backs
- 1- Wastebasket
- 1 – Hotel table linen provided (linen colors may vary)
Placement of exhibitors is at the sole discretion of the CWA based on AV or electrical needs of the exhibitor. A map of the booth placements will be provided to all exhibitors before, and at the conference.
Back Drops & Pop-up Advertising
We kindly request no over-sized backdrops, *max 10 ft. in width. The exhibitor space is not trade show space, please be mindful of the other exhibitors when selecting your visual displays and advertising.
Is WiFi, AV or Shipping included with packages?
The California Workforce Association (CWA) is a non-profit entity, we do not provide WiFi, AV or shipping for any of our exhibitors during our conferences.
Shipping and AV forms will be provided with instructions to complete orders prior to the first day of the conference.
Please do not ship items earlier than the hotels shipping labels instruct – additional hotel logistics storage fees may apply for items received to early.
All post conference shipping is also the sole responsibility of all exhibitors, please prep ahead with your own shipping labels.
Is registration for the conference required?
Registration is required of all our conference attendees for all of our yearly conferences. Coordination of conference registration for exhibitors and sponsors will be handled directly by Megan Bailey – registration begins mid-February 2019. Note: Last day to register for the WORKCON 2019 Conference as an Exhibitor or Sponsor will be Friday, April 12, 2019.
The following attendee registration information required to complete registration:
- Attendee’s First & Last Name:
- Attendee’s Cell Phone Number:
- Attendee’s Email Address:
- Attendee’s Organization:
- Organization Address:
- Attendee’s Food Allergies or Restrictions:
- CC Email Address:
CC Email Address is for another person who would like to track the registration, or receive conference details or payments.
All conference attendees’ check-in to the conference using our kiosk, they will use the cell phone that they provided in their registration to dial a phone number provided by the kiosk to complete their check-in process.
What are the dimensions of conference program ads?
Conference Advertising File Formatting
Advertising must be submitted camera ready (high resolution) art in PDF format for printing. Conference program is printed in gray-scale.
Conference Advertising Due Date
Please submit all conference advertising on or before final deadline of Friday, April 12, 2019
Final Ad placement within the conference program is at the sole discretion of the California Workforce Association
Full Page Ad; 8.5″ x 11″ (Portrait), Half Page Ad; 8.5″ x 5.5″ (Landscape), Quarter Page Ad; 4.25″ x 5.5″ (Portrait)
Alternative opportunites in addition to exhibiting?
The California Workforce Association’s conference provides many opportunities to share your organization’s services and products beyond the traditional exhibit booth. See details below or review “& More” section of the catalog for pricing and details CWA 2019 Exhibitor & Sponsorship Catalog
Conference Literature Distribution
Whether you are Exhibiting at the conference or not able to be in attendance, you can share your organizations services and product information with our conference attendees via CWA Literature Distribution option. For a fee the CWA Staff will hand place your single piece of literature in each of the attendee’s gift; our giveaway gift historically can be tote bags, backpacks, padfolios, etc.
Some examples of past literature distributed;
- Trifold brochures
- 8.5”x11” Single page flyers
- Post cards
Advertise your organization in the conference program is another fast and efficient way to share your organizations services and products with our conference attendees. Ads start at $250 and up for Quarter-Page to Full Page Ads. For dimensions, and all pricing see the CWA 2019 Catalog.
Note: All our sponsorship packages include advertising, we offer flexible ways to upgrade your sponsorship advertising, contact Megan Bailey at firstname.lastname@example.org
How can our organization kick our conference sponsorship up a notch?
Sponsorship Plus Opportunities
The CWA’s conferences always have amazing networking events at each of our three conferences; Youth@Work Conference, WORKCON Conference, and Meeting of the Minds in Monterey (MMM) Conference. Conference Sponsors can kick it up a notch by sponsoring one or all of these events. See listing below for sponsorship plus events.
For more details or if you are ready to move forward with Sponsorship Plus for one or multiple CWA conference special events please contact Megan Bailey at email@example.com
Youth@Work Conference (January)
Youth@Work Welcome Reception
The Dwight Brydie Youth Scholarship Luncheon
Youth@Work Comedy Night
WORKCON Conference (May)
WORKCON Welcome Reception
WORKCON Casino Night
WORKCON Charlie Brown Workforce Development Professional of the Year Awards Luncheon
Meeting of the Minds in Monterey (MMM) Conference (September)
MMM Welcome Reception
- MMM Plaza Luncheon
MMM Beach Event
Who is the main point of contact for exhibitors, sponsor and ads?
Main point of contact for all exhibitors, sponsors, and advertising for all three of the California Workforce Association yearly conferences is Conference Director, Megan C. Bailey. Please email firstname.lastname@example.org or call direct line for Megan 916-325-1611
For all general conference questions please contact email@example.com or call the general CWA line at 916-325-1610