The Youth@Work 2020 Conference – Architects of the Future
DoubleTree by Hilton San Jose
January 14-16, 2020
Sponsored by the California Workforce Association

 

Conference Details

The Youth@Work Conference will address formidable issues facing youth and young adults in preparing for work even in today’s robust economy. As ever, the challenge is to help youth create viable economic futures, meaningful careers and life success trajectories in the context of this emerging future.

The Youth@Work 2020 Conference will provide a series of plenary speakers, panels, workshops and discussion sessions to help meet the challenges that youth providers, regions, local workforce development boards, community colleges, adult education, and other agencies and organizations face in providing effective services to WIOA eligible and other opportunity youth.

Exhibit Packages & Sponsorship Opportunities

CWA 2019 Exhibitor & Sponsorship Catalog to view the details and pricing of all our standard package options. **Multi-Conference or custom package discounts available, contact Matt Hidalgo at mhidalgo@calworkforce.org

Ready to Join Us

Contact Matt Hidalgo at mhidalgo@calworkforce.org for Sponsorship and Advertising opportunities. Sponsorship and advertising for Youth@Work 2020 closes December 20, 2019.

Exhibitor Schedule

  • Early-Bird Exhibitor set-up begins at 3:30 PM till 5:00 PM, Monday, January 13th
  • Day 1 Exhibitor set-up begins at 7:00 AM, Tuesday, January 14th
  • Day 1 Exhibit area opens at 8:00 AM and closes at 4:45 PM Tuesday, January 14th
  • Day 2 Exhibit area opens at 8:00 AM Wednesday, January 15th
  • Day 2 all exhibits must be removed by 4 PM on Wednesday, January 15th

There will be dedicated and announced showcase breaks with the exhibitors on Tuesday, January 14th and Wednesday, January 15th. No sessions are scheduled during these showcase breaks, so participants can visit the Exhibits.

Request for Accommodations

If you have a request for accommodations for exhibiting during the conference please also contact mhidalgo@calworkforce.org on or before Friday, January 3, 2020

 

Exhibiting and Advertising FAQs
Is WiFi, AV or Shipping included with packages?

The California Workforce Association (CWA) is a non-profit entity, we do not provide WiFi, AV or shipping for any of our exhibitors during our conferences. Shipping and AV forms will be provided with instructions to complete orders prior to the first day of the conference. All post conference shipping is also the sole responsibility of all exhibitors, please prep ahead with your own shipping labels.

Is registration for the conference required?

Registration is required of all our conference attendees for all of our yearly conferences. Coordination of conference registration for exhibitors and sponsors will be handled by Matthew Hayes – registration begins October 2019 and last day to register for the Youth@Work Conference will be Friday, January 10, 2020. The following attendee registration information required to complete registration:

  • Attendee’s First & Last Name:
  • Attendee’s Cell Phone Number:
  • Attendee’s Email Address:
  • Attendee’s Organization:
  • Organization Address:
  • Attendee’s Food Allergies or Restrictions:
  • CC Email Address:

CC Email Address is for another person who would like to track the registration, or receive conference details or payments. All conference attendees’ check-in to the conference using our kiosk, they will use the cell phone that they provided in their registration to dial a phone number provided by the kiosk to complete their check-in process.

What is the size of the booth space?

Exhibitor Space The California Workforce Association (CWA) conferences are held in hotel space, some hotels may have exhibitors in a designated room, other conference hotel space may have exhibitor tables out in main hallways near our conference registration desk and kiosk. 

  • 1 – Standard 6 ft. table
  • 2 – Chairs with backs
  • 1 – Electricity
  • 1 – Hotel table linen provided (linen colors may vary)

Placement of exhibitors is at the sole discretion of the CWA based on AV or electrical needs of the exhibitor. A map of the booth placements will be provided to all exhibitors before and at the conference. Back Drops & Pop-up Advertising We kindly request no over-sized backdrops, *max 10 ft. in width. The exhibitor space is not trade show space, please be mindful of the other exhibitors when selecting your visual displays and advertising.  

What are the dimensions of conference program ads?
Conference Advertising File Formatting

Advertising must be submitted camera ready art in PDF format for printing. Conference program is printed in gray-scale.

Conference Advertising Due Date

Please submit all conference advertising on or before final deadline of Friday, December 20, 2019 Program Placement Final Ad placement within the conference program is at the sole discretion of the California Workforce Association Full Page Ad, 8.5" x 11", direction portrait Half Page Ad size, 8.5" x 5.5", direction is Landscape Quarter Page Ad size, 4.25" x 5.5", direction is portrait Full Page Ad; 8.5″ x 11″ (Portrait), Half Page Ad; 8.5″ x 5.5″ (Landscape), Quarter Page Ad; 4.25″ x 5.5″ (Portrait)

Alternative opportunites in addition to exhibiting?
Beyond Exhibiting
The California Workforce Association’s conference provides many opportunities to share your organization’s services and products beyond the traditional exhibit booth. See details below or review “& More” section of the catalog for pricing and detials  CWA 2019 Exhibitor & Sponsorship Catalog
Conference Literature Distribution
Whether you are Exhibiting at the conference or not able to be in attendance, you can share your organizations services and product information with our conference attendees via CWA Literature Distribution option. For a fee the CWA Staff will hand place your single piece of literature in each of the attendee’s gift; our giveaway gift historically can be tote bags, backpacks, padfolios, etc.
Some examples of past literature distributed;
  • Trifold brochures
  • Pens
  • Calendars
  • 8.5”x11” Single page flyers
  • Post cards

Conference Advertising

Advertise your organization in the conference program is another fast and efficient way to share your organizations services and products with our conference attendees. Ads start at $250 and up for Quarter-Page to Full Page Ads. For dimensions, and all pricing see the CWA 2019 Catalog. 
Note: All our sponsorship packages include advertising, we offer flexible ways to upgrade your sponsorship advertising, contact Matt Hidalgo at mhidalgo@calworkforce.org
How can our organization kick our conference sponsorship up a notch?
Sponsorship Plus Opportunities
The CWA’s conferences always have amazing networking events at each of our three conferences; Youth@Work Conference, WORKCON Conference, and Meeting of the Minds in Monterey (MMM) Conference. Conference Sponsors can kick it up a notch by sponsoring one or all of these events. See listing below for sponsorship plus events.
For more details or if you are ready to move forward with Sponsorship Plus for one or multiple CWA conference special events please contact Matt Hidalgo at mhidalgo@calworkforce.org
Youth@Work Conference
  • Youth@Work Welcome Reception
  • The Dwight Brydie Youth Scholarship Luncheon
  • Youth@Work Comedy Night

WORKCON Conference 

  • WORKCON Welcome Reception
  • WORKCON Casino Night
  • WORKCON Workforce Development Professional of the Year Awards Luncheon

Meeting of the Minds in Monterey (MMM) Conference

  • MMM Welcome Reception
  • MMM Beach Event
Who is the main point of contact for exhibitors, sponsor and ads?
Main point of contact for all exhibitors, sponsors, and advertising for all three of the California Workforce Association yearly conferences is Matt Hidalgo. Please email mhidalgo@calworkforce.org or call 916-325-1610
For all general conference questions, please contact info@calworkforce.org or call the general CWA line at 916-325-1610
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